Procurement Advisor
Tablelands Regional Council
About the position
- Monitor procurement processes to ensure all activities comply with organisational policies, regulatory frameworks, and ethical standards.
- Provide advice and support to internal stakeholders on procurement processes and best practice to ensure alignment with organisational requirements and goals.
- Identify potential procurement risks and non-compliance issues and implement corrective actions or escalate as necessary.
- Perform daily procurement administrative tasks including contract record maintenance, purchase order reviews, and procurement system data entry.
- Assist with the collation and maintenance of procurement reports, dashboards, and registers for internal monitoring and external reporting.
- Support procurement audit activities through the preparation of audit evidence, tracking of compliance actions, and record-keeping. • Actively manage the preparation, registration, and administration of contracts and procurement-related documents.
- Monitor contract expiry dates and support renewal, variation, or closeout activities under the direction of the Team Leader Procurement.
- Help maintain internal procurement and contract management platforms with accurate and up-to-date information.
- Assist with the publishing of procurement advertising on Council’s website and external platforms as required.
- Contribute to the development of procurement templates, checklists, and standard documents.
- Provide general administrative support to procurement activities including minute-taking at evaluation meetings and assisting with tender box management in the Tenderlink platform.
- Respond to internal customer queries regarding procurement processes, purchase orders, and contract requirements.
- Maintain confidentiality and ensure sensitive procurement information is handled appropriately.
- Perform other duties commensurate with this level as directed by the Team Leader Procurement.
Who we are looking for
The successful candidate will demonstrate:
- Proven ability to review and assess procurement documentation, and analyse procurement processes to ensure they meet specified technical, financial, and compliance requirements
- Demonstrated experience in providing administrative support in procurement, contracts, or similar business functions.
- Strong organisational skills with attention to detail and accuracy.
- Proven ability to effectively communicate and negotiate outcomes with staff, contractors, customers and stakeholders at various levels.
- Experience in data analysis and interpretation.
- Competence in the use of Microsoft Office applications (particularly Word, Excel) and procurement/contract management system
How to apply
1. Visit the Tablelands Regional Council 'Work with Us' page. 2. Download the Position Description. 3. Complete the ‘Personal Detail’ & 'Question' sections. 4. Attach your current resume and cover letter.